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Corporate Event Planning Tips You Should Know

Man in blue coat presenting in the event

Event planning infographic

So you’ve volunteered to plan the annual company what?

Planning a corporate event or party involves quite a bit of legwork, and unless you’ve planned a large event before, you may be wondering where on earth to start.

In this blog, Texas Lonestar Tamales is going to offer up corporate event planning tips that will make your life much easier. For the best selection of authentic Mexican tamales online, shop our website today!

Tip #1: Understand Why Are You Organizing The Event

Before you start researching catering companies and local bands, it’s important to understand why you are organizing the event. Whether your boss has asked you to plan a party for a new product launch, or you’ve been put in charge to take the marketing team out for a night on the town, it’s important to remember why the event is even taking place.

Tip #2: Set A Budget

Once you have a thorough understanding as to why you are throwing a corporate event or party, it’s time to start thinking about your budget. Most times, companies will have a budget in mind for any event they host. It may be anywhere between $1,000 to $50,000, depending on the company size and type of event that is being held. If you’re hosting the corporate event at a third-party venue, like a hotel or event space, you may be able to negotiate a deal for renting out the space (especially if the party is thrown during the wedding off-season).

As you plan your corporate event, you may need to keep the following things in mind for your budget:

  • Catering fees
  • Transportation
  • Venue rental fees
  • Photographer and videographer fees
  • Printing fees for flyers
  • Gifts for attendees
  • Lodging (when applicable)

Tip #3: Don’t Go At It Alone

The thought of planning a big corporate event on your own can be debilitating. Don’t be afraid to ask other coworkers to pitch in. After all, two (or three) heads, are always better than one. Send an email out to your office to see if anyone would be willing to volunteer to help set up the event space. Ask your coworkers if they would be willing to transport decorations and goods to and from the venue. A little help can go a long way here!

Tip #4: Plan Ahead

While this tip may seem like a no-brainer, you’d be surprised how many people wait until the last minute to start planning a corporate event. When you wait until the last minute to reserve a venue and solidify a catering contract, your preferred vendors may be booked, and you’ll have to go with someone you don’t love.

Tip #5: Find A Local Catering Company

The food you have at your event is extremely important. If you’re looking for a local catering company to serve food at your event, make sure to do your research. Check out review sites online and ask your friends or family if they have any recommendations. Chances are, someone you know has hired a catering company, and getting first-hand insight can be extremely valuable.

If you’re hosting a small corporate event and you’d prefer not to outsource catering, consider ordering some authentic Mexican tamales from Lone Star Tamales today!



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Clare Martin

The cosmetics company I own is planning to release a new makeup line, and on the day of its launch, I plan to throw a big event for it. It was a good tip when you told us to start the planning by setting a budget first that includes the venue, catering, transportation, photographer fees, printing fees for flyers, and gifts for attendees. I’ll keep this in mind while I look for a venue to rent for our upcoming makeup line launch this December.

Elle Jones

I concur that leaving event planning to the last minute may reduce our options for vendors and locations. Our foundation day celebration would take place at a location in town, according to the boss. If that’s the venue he prefers, it would be better to reserve it early even if we don’t know how popular it is, just to be safe.

Eve Mitchell

I’m hoping to take my employees to a baseball game this summer as our quarterly activity. thanks for mentioning that it’s important to ask other workers to pitch in and help. I’ll make sure to buy the tickets, so I’ll tell my employees to put it in their schedule.

Elaina D'Agostino

I agree that waiting until the last minute to plan the event could limit our vendor and venue options. There was a venue in town where the boss would like to hold our foundation day party. We’re not sure how popular it is, but it’s best to book it while it’s early if that’s the venue he likes, just to be sure.

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